Furniture, Equipment, Paint and Other Finishes Policy

The following policies apply to all furniture requests:

• With the welfare of students, faculty, and staff in mind, Campus Facilities & Operations has preselected various lines of furniture and furniture systems from which requesting departments may select. Campus Facilities & Operations utilizes the New York State Office of General Services Contract to purchase furniture (Group #20915). Only NYS OGS approved vendors will be contracted to supply and install campus furniture.
• All College departments are responsible for the costs of purchasing, installing, removing, recycling, and relinquishing furniture.
• Prior to placing any of the above requests, all faculty and staff must be granted approval from their Vice President, Department Chair, and/or Dean; previously selected projects, from these members will be given priority. New project requests will be reviewed based on the Fiscal Priority list.
• Campus Facilities & Operations review each request and recommend how to proceed. Factors that will be considered include schedule, functionality, availability, pricing, and sustainability. Campus Facilities & Operations may accept, put-on-hold, or reject projects based on scope, availability of funds, resources, and schedule.
• If the project is approved, a project number will be generated and a project timeline established. A team will be assigned to that project and a design scheme confirmed.
• Once all project items have been selected, a final quote package will be provided listing all purchasable items for that project. Based on the University Procurement Policy and Procedures, each department is responsible for submitting its own project’s quotes to Baruch’s Procurement Services Department. Please refer to Basic Purchasing Procedures for steps.
• Any questions related to Purchase Orders should be directed towards the Department placing the request (Requisitioner). All final Purchase Orders should be issued back to the Requisitioner. The Requisitioner may then follow up with Campus Facilities & Operations for vendor delivery and coordination. (See Basic Purchasing Procedures for steps.)
• Campus Facilities & Operations will coordinate with Buildings & Grounds and the Requisitioner for the delivery, install, related furniture moves, and any needed infrastructure.
• All equipment requests such as phones, computers, printers, etc., are to be coordinated by the requisitioner and processed by Baruch Computing and Technology Center.
• Campus Facilities & Operations will take responsibility for receiving and inspecting furniture during installation and delivery.
• The Requisitioner should provide 8-12 weeks lead time, from the time the purchase order is issued to delivery and installation.
• As there is no furniture storage on campus, all displaced furniture is subject to relinquishment and donation when corresponding new furniture is purchased.
• If ADA or ergonomic accommodations are requested, please contact Human Resources directly (Jennifer.James@baruch.cuny.edu). Campus Facilities & Operations will not procure a chair request for special accommodations such as for a “bad back”.

The following policies apply to all equipment requests:

• Personal refrigerators, microwaves, toasters, heaters, or lamps are not allowed on campus. They pose a harmful risk to faculty, staff, and students if left unattended. Please contact Campus Facilities & Operations for departmental accommodations.
• Task lighting is acceptable under the approval and preparation of Campus Facilities & Operations. Please submit a Project Request Form for all lighting inquiries.
• Sit/stand solutions are acceptable with prior approval and preparation of Campus Facilities & Operations.
• Campus Facilities & Operations must be notified prior to ordering lab equipment, or materials requiring power and/or water connections. Other equipment requests (i.e. phones, computers, printers, etc.) are to be coordinated by the Requisitioner and processed by Baruch Computing and Technology.

The following policies apply to all finish requests:

• The Paint Shop is responsible for all interior and exterior painting on Baruch’s campus.
• Personal painting is prohibited.
• Painted graphic walls and murals are not permitted. Temporary vinyl graphics are acceptable with the approval of Campus Facilities & Operations before installation.
• Priority is given to maintaining and repairing student and public spaces. A new hire does not constitute an automatic paint job, replacement of furnishings, and finishes.
• Pre-selected paint colors and carpeting have been selected for the campus. They will be implemented in all new projects as part of a five-year maintenance program. Only these approved finishes are to be used.
• Window treatments are available as required for any project.
• Please reach out to Campus Interior Designer (jodi.ling@baruch.cuny.edu).