Your Baruch CUNYCard ID is your first step toward a safe campus. Display it upon entering any Baruch College building. Showing the card is mandatory, not an inconvenience. Invalid ID cards will be confiscated by a security officer or the ID Center.

All guests visiting a Baruch College building must sign in to the visitor’s log located in each building’s lobby. Guests will be signed in by the Public Safety Officer only if they display a valid photo ID such as a driver’s license). If the guest does not display a valid photo ID, they will not be admitted to the building. In this case, Public Safety Officer will notify their immediate supervisor.

Please see the Human Resources policy regarding children on campus.

Baruch College’s policy for off-hour access distinguishes between two different circumstances:

1. buildings are open, but no classes are scheduled, or
2. buildings are closed and classes are not in session.

When buildings are open, and there are no classes scheduled, faculty and staff enjoy regular access to their offices. If a visitor has an appointment with a staff or faculty member, the public safety officer will contact the staff or faculty member and inform the member that the visitor is in the lobby. If the staff or faculty member agrees to meet with the visitor, the public safety officer will print the visitor’s name on the sign-in sheet. All visitors must show photo identification before being admitted.

When buildings are closed and classes are not in session, no one will be admitted without proper authorization and a valid CUNY photo ID. Proper authorization means that an off-hour access notification form is prepared to indicate the date, time, building, room, name of the person to gain access, and the reason. This form will be prepared by the Public Safety Office Administrative Assistant between the hours of 9 am – 5 pm, Monday through Friday. The public safety officer will print each person’s name and destination on the sign-in sheet when they arrive. Everyone must sign out when leaving the building. Should plans change during non-business hours, please call the Public Safety Department at 646-660-6000. We will make sure the appropriate forms are completed for pickup on arrival at the college.

We must know of your presence in the building. If there are any questions concerning the off-hour access policy, please call the Public Safety Department at 646-660-6000. We will assist you.

Fire Department regulations and building management policy stipulate that all locked areas in office buildings must be accessible. These rules protect life and property in the event of a fire or other emergency. Therefore, do not secure any space with a lockset not installed by the college locksmith. If you do, the lock will be removed and replaced by the locksmith with an approved Baruch lockset.

Access to the William and Anita Newman Library is restricted to members of the City University of New York (CUNY) community who present valid identification. The CUNY community includes:

• Current Students
• Faculty
• Staff
• Baruch Alumni (other CUNY alumni have access to their home campus library only, per the CUNY Policies and Guidelines for CUNY Libraries.)
• Retired faculty and staff

Special permittance is granted to Empire State College and Friends of the Newman Library.

The BCTC Labs are restricted to Baruch College students, faculty, and staff use. You must have an active CUNY photo ID to use the Labs.

Continuing education students and alumni are not permitted to use the open Computer Labs on the 6th floor or in the Newman Vertical Campus building. However, alumni are permitted to use the Computer Lab in the Newman Library, Room 545. Continuing education students can also use the Continuing Education Labs in the 23rd Street Building.

In the rare event that we have to evacuate personnel from a building, Baruch Public Safety will initiate the following policy:

• A message will be transmitted over the public address system informing people that they must leave the building immediately. You will receive directions to use the nearest available stairwell. Do not use the elevators and do not panic. Members of the Baruch Public Safety office and fire wardens will assist in the evacuation process.
• If there is a power failure, there will be no public address message transmitted. In this case, Baruch Public Safety officers will respond and direct an orderly evacuation. The stairwells will be illuminated by back-up emergency lighting. Do not use the elevators and do not panic.
• In the event of an emergency, particularly a fire, Public Safety needs to locate faculty and staff members who might need special assistance. If you have such a need, let the Director of Public Safety know. All disclosures will be kept confidential.

Smoking is not permitted in any building throughout the City University of New York system. This means no smoking by anyone, anywhere.

See also, the detailed Public Safety policy regarding smoking.

Please see the detailed Public Safety policy regarding campus owned vehicles.

All activities other than regularly scheduled classes are considered special events. Such events must follow the facilities-use procedures described below:

1. Fill out the Reservation Application Form. The form is available in department offices or from the Office of Conference Center Services:
   • Address: 151 E. 25th Street, Room 759
   • Phone: 646-312-1442
   • Fax: 646-312-1441
2. Contact Crescentia Coutinho, Director of Conference Center Services at 646-312-1442 to determine availability, catering, media needs, and billing.
3. Conference Center Services and Security will review all events and will assess the level of coverage required. Each event will require security approval. Should security determine a major potential problem with a proposed event, the event will be suspended until all outstanding security issues are resolved.

Following the procedures and filing a reservation application allows an Events Calendar to be prepared. This calendar enables senior officers of the college to be aware of events taking place on campus and allows offices responsible for scheduling and control to cross-check their information. Any event sponsored by or connected to Baruch College must fill out a reservation application. All applications must be submitted thirty (30) days in advance, and all fees are due two weeks in advance of the event.

The likelihood of receiving a bomb in the mail is extremely remote; however, be aware of the following:

The likelihood of receiving a bomb in the mail is extremely remote. A bomb can be enclosed in a parcel or an envelope and can be extremely dangerous. However, mail bombs have some unique characteristics, which, if recognized, can prevent a tragedy.

Mail bombs may bear restricted endorsements such as “personal,” “private,” or “confidential.” If the addressee does not ordinarily receive this type of mail, be suspicious. The addressee’s name or title may be inaccurate or misspelled. The package may contain excessive postage to ensure delivery. The return address may be missing, inaccurate, or show a cancellation/ postmark different from the return address. The name and address may be in distorted handwriting, prepared with homemade labels or cut-and-paste lettering. The item may have protruding wires, foil, oil stains, or may emit a strange odor. Envelopes may be rigid or bulky in the center. The handler may hear sloshing, buzzing, or ticking sound.

If you are suspicious of a mailing and cannot verify the contents with the addressee or sender, do not take a chance:

1. Do not open the item or tamper with it in any way.
2. Leave the envelope/parcel where it is.
3. Evacuate the immediate area.
4. Notify Public Safety’s emergency line 646-660-3333, without delay.

Please call the Public Safety Department at 646-660-6000 regarding any questions or concerns.

The Locksmiths of Public Safety cut all keys and are responsible for installing and maintaining every lock on every door for all buildings within the Baruch College campus. The Locksmiths do not respond to key requests directly.

To obtain a key for an office, desk, or cabinet, Baruch College employees must contact their Office Manager. The manager will then use the College’s work order system to request the keys. All keys for doors are issued to individuals; full names are required when filling out the request. Do not transfer keys between individuals.

If a key is lost, and the request is for a replacement key, it must be noted. When certain keys are lost or stolen, it will be required for the key holder to fill out an incident report with Public Safety. If the keys were lost on campus, please check with Lost and Found at 646-660-6000 before requesting a new key. Lost or stolen keys are never replaced immediately.

Relocation Form

Before an asset is moved, the faculty or staff requesting the move must complete the On-Campus Property Relocation Form and notify BCTC or Department IT personnel to relocate the equipment. A completed copy of the form must be forwarded to the Facilities Property Coordinator.

The purpose of this procedure is to facilitate the record-keeping required by the City University of New York. This communication allows the Facilities Property Coordinator to ensure the accuracy of maintaining the college’s inventory and the integrity of the database.

Permits

Before an asset is to be located off-campus, the faculty or staff in possession of the equipment must complete the Off-Campus Permit and obtain all required signatures.

• The Director/Chairperson must approve any item that is located off-campus by signing the Permit. If an item is moved from the campus for the first time, Public Safety must sign as well. A completed copy of the Off-Campus Permit must be forwarded to the Facilities Property Coordinator.
• All Off-Campus inventorial equipment must have a CUNY barcode. If it does not, please contact the Facilities Property Coordinator.

The Department of Public Safety periodically performs surveys of closed-circuit cameras in our buildings. Installation and use of unauthorized cameras violate BCTC policy and NY State or Federal law.

Any unauthorized cameras found on campus will be removed without further notice.

• CUNY Drug and Alcohol Policy Amended 5.2.11
• CUNY Drug and Alcohol Amnesty
• Risks and Consequences of Drug and Alcohol Use
• Baruch Campus Policy on Alcoholic Beverages

• CUNY Policy on Workplace Violence Prevention
• Baruch College Workplace Violence Prevention Program
• Domestic Violence and the Workplace

• CUNY Policy on Sexual Misconduct
• Implementation of Revised CUNY Sexual Misconduct Policy
• Baruch College Title IX References
• Discrimination and Sexual Misconduct Complaints
• Students’ Sexual Misconduct Bill of Rights